Bank Statement Converter for Assisted Living Facility Loan Applications
Assisted living facilities applying for HUD 232 loans, SBA financing, or commercial real estate mortgages must demonstrate stable resident census, predictable monthly fee revenue, and the staffing-cost discipline that keeps a licensed facility financially viable. Converting your facility's bank statements to Excel gives lenders and HUD processors the transaction-level data to underwrite your project efficiently.
Key Benefits
- Show monthly resident fee deposits as a stable, recurring revenue stream for lender underwriting
- Document Medicaid and Medicare reimbursement deposits separately from private pay resident payments
- Demonstrate that staffing — your largest cost — is funded by resident revenue with adequate margin
- Show maintenance, supply, and insurance costs to establish a complete operating expense picture
- Export 24 months of transaction history in one Excel workbook that covers a full annual cycle including seasonal occupancy patterns
How It Works
- Step 1: Upload PDF bank statements from your facility's primary operating account for the last 24 months
- Step 2: The tool extracts all resident deposits, government reimbursements, payroll runs, and vendor payments
- Step 3: Download Excel and categorize: private pay deposits, Medicaid/Medicare, staffing, supplies, maintenance, insurance
- Step 4: Attach the categorized workbook with your census reports and license documentation to your HUD or SBA application
Frequently Asked Questions
- Which loan programs are most common for assisted living facility acquisitions or expansions?
- HUD 232 loans are the primary financing vehicle — they offer long-term fixed rates and high leverage for licensed senior care facilities. SBA 7(a) loans work for smaller facilities. USDA Business & Industry loans serve rural facilities. All require 24 months of operating statements showing stable occupancy and positive cash flow.
- Our facility has a Medicaid waiver program with delayed reimbursements. How does that affect documentation?
- Include your accounts receivable aging report alongside the bank statements. Lenders understand that Medicaid reimbursements lag by 30–90 days. Bank statements showing when the deposits actually arrive, combined with AR reports showing what is owed, give underwriters the complete picture of your revenue cycle.
Convert a Statement Free